Oracle HRMS Audit Trail – Audit Changes in HRMS

In this article I will explain step by step example that enables Auditing in Oracle HRMS. This article is a proof of concept for auditing in Oracle HRMS, as it ends with showing the data from HR_AUDITS and HR_AUDIT_COLUMNS tables. In this example we will see how changes to First Name and Last name of a person are being audited.

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Also keep in you concederation that AuditTrail only in a limited capacity.On the following tables: PER_ALL_PEOPLE_F PER_ALL_ASSIGNMENTS_F PAY_ELEMENT_ENTRY_VALUES_F PAY_ELEMENT_ENTRIES_F PAY_PERSONAL_PAYMENT_METHODS_F PAY_EXTERNAL_ACCOUNTS However we do not audit all columns. 1- Check if Profile AuditTrail:Activate at site level to be Yes select fnd_profile.value(‘AUDITTRAIL:ACTIVATE’) from dual ; 2- Navigate to system administrator >> Security >> AuditTrail >> Install after that you have to query on Oracle Username HR and then enable the Audit Enabled check-box as below screen. 3-Defined Audit Group: Navigate to Audit Group screen in System Administrator, and create an “Audit Group” as show below. 4- From System Administrator responsibility, add the desired columns that you wish to audit upon on table PER_ALL_PEOPLE_F 5- From System Administrator, Run Concurrent program “AuditTrail Update Tables” .

• This request will do the following:

• • • creates database triggers on your audited tables

• • • creates one shadow table for each audited table, to contain the audit information

• • • builds special views on non-datetracked tables, which you can use to retrieve your audit data for reporting

6- login to HRMS Superuser and run concurrent program “Audit Trail Update Datetracked Tables”

• This request will do the following:

• • • creates an index on the shadow table

• • • creates the function _TT and the procedure _VP, which extracts information from the shadow table when you run the predefined audit report

and you can run this process manually or put it as a scheduled process (Manually is recommended) Note: This again is a one off step that must be implemented when you have made changes to Audit Groups/Tables/Column lists. 7- Change the name of a person from “Sameh” to “Mohamed”, from person entry screen. 8- Run concurrent program “Audit Report” From Oracle HRMS Superuser responsibility and put this parameters: A- Table Name: Per_All_People_F B- initialization:   Yes By running the process “Audit Report”, data from shadow Audit tables [ _A ] will be moved into HRMS Audit Tables. 9- query the data from HR_AUDITS and HR_AUDIT_COLUMNS. Also you can check using this query: SELECT      OLD_VALUE, NEW_VALUE FROM        HR_AUDITS AD   ,   HR_AUDIT_COLUMNS AC WHERE      AD.AUDIT_ID = AC.AUDIT_ID AND         AD.TABLE_NAME = ‘PER_ALL_PEOPLE_F’ AND         AC.COLUMN_NAME = ‘FIRST_NAME’ ;