HRMS Profile Options In Oracle Application

There are number of profile options that control how Oracle E-Business Suite applications operate.  We have two types of Profile options (System and user Profile options) depending on who can update their values. You can set  profile options in Oracle application at different levels: site, application, responsibility and user depending on how the profile options are defined. Now I will list HRMS profile options in Oracle application . DateTrack:Reminder Determines whether the Decision window appears when you open a window in which you can enter, update, or delete date-tracked information. Notice that the Decision window never appears on windows where you can query date-tracked information but not update it. There are three possible values:

• Always (the window always appears)
• Never (the window never appears)
• Not Today (the window appears only if the effective date is not the system date)

HR: Absence Duration Auto Overwrite Controls whether the absence duration formula automatically recalculates the duration of an absence when the date or time of the absence is changed. Set the profile option to Yes if you have created an absence duration formula (or one is supplied by your localization team) and you want absence durations to be recalculated automatically. HR: Absence View Layout Controls whether a manager sees the Detail Summary View in a Form or Tabular Format.This profile option is used in SSHR. HR: Accrual Plan Element Set Displayed to User      Enables the display of accrual balances in the SSHR Leave of Absence page, when you attach the required element set to this profile at the appropriate levels. HR:Action Parameter Group Name Identifies the set of action parameter values for a Data Pump run. You use action parameter values to control the Data Pump process run, for example, to enable parallel processing, to control the number of API batch calls, and to specify the number of errors allowed before the process run fails. HR: Actions – Validation Controls the point at which the application runs validation checks for Pending workflow transactions within SSHR. The validation can be carried out using one of the following options:

• All actions are validated
• Only the preselected action is validated. The other actions are validated after selection.
• All actions are validated after selection. This profile option is used in SSHR.

HR:Allow Approver Updates to Self Service Actions Controls whether an approver can make updates to self-service actions. The self-service actions functionality uses Oracle Approvals Management (AME) to determine the list of approvers for the action. If you set this profile option to No, the approver can approve or reject the action or return the action to a previous approver on the chain after receiving the workflow notification. If you set this profile option to Yes, the approver can also update the action, for example, change the effective date. This profile option is used in SSHR. HR:Business Group This profile option determines the business group linked to a responsibility. The Setup Business Group is defaulted at Site level. If you use Standard HRMS security this option is automatically set up when you enter the HR: Security Profile profile option, except in cases where you are using a global security profile (that is, a security profile that does not specify a business group). In this case, you must specifically set up this option for each responsibility. If you use Security Groups Enabled security, this option is not user-configurable. The business group is determined when you create a security profile assignment using the Assign Security Profile window. HR:Cross Business Group Controls whether users of some HRMS windows can see certain information for more than one business group. For example, when defining contacts, you can see contacts in one business group, even if they have been created in another. Similarly, when nominating a supervisor for a person, you can select a supervisor from another business group. In addition, if you set this option to Yes, it:

• Enables users to select benchmark jobs from other business groups
• Checks for the uniqueness of job names across all business groups and issues a warning if you attempt to enter a non unique name 1-96 Oracle Human Resources Management Systems Configuring, Reporting, and System Administration Guide
• Enforces that there can only be one master job group
• Enables users to create global competencies and rating scales
• Controls whether users can select people from other business groups in the following fields in HRMS windows:
• Absence: authorizing person, replacement person
• Applicant Assignment: recruiter, supervisor, referred by
• Assignment: supervisor
• Organization Manager Relationship: manager – also controls whether organizations from other business groups are available.
• Events: event participants, internal contact person
• Employee review: reviewers
• Requisitions and Vacancies: requisition raised by, recruiter
• Recruitment Activity: authorized by, internal contact
• Termination: accepted by

This profile option also controls the filtering of HRMS secure views. If you set this profile option to Yes, secure views display data across all business groups. If you set this profile option to No, the views filter data by the business group of the current security profile. HR: Security Profile Restricts access to the organization, positions and payrolls defined in the security profile. This option is predefined at Site Level with the view-all security profile created for the Setup Business Group. If you use Standard HRMS security you must set up the HR: Security Profile profile Security Rules 1-113 option for each responsibility. If you use Security Groups Enabled security you must not set up the HR: Security Profile profile option. This is set up automatically when you assign security profiles using the Assign Security Profile window. You must only change the HR: Security Profile option by assigning a different security profile to a responsibility using the Assign Security Profile window. HR:User Type Limits field access on windows shared between Oracle Human Resources and Oracle Payroll. If you do not use Oracle Payroll, it must be set to HR User for all responsibilities. Note: You must set this profile option at responsibility level. If you do use Oracle Payroll, you can give each responsibility one of the following user types, depending on the work role of the holders of the responsibility:

•  HR User
•  HR with Payroll User
•  Payroll User

HR: NI Unique Error or Warning Enables you to change the default warning to an error message. If you want to warn users that the national identifier they have entered already exists, leave the default as warning. If you want to prevent a user entering the same national identifier more than once, you can change the message to an error. This stops the user entering the same national identifier. HR: National Identifier Validation Enables you to define the validation that is used for a national identifier. There are three possible values:

• Error on Fail (default value). If a user enters an invalid national identifier, an error message is displayed and the user cannot save the national identifier until they have entered it in the correct format.
• Warning on Fail. If a user enters an invalid national identifier, a warning is displayed, but the user can save the national identifier.
• No Validation. A user can enter and save the national identifier in any format. No validation is performed and no message is displayed.

HR:Use Standard Attachments Disables the facility to attach short text comments to records. Enables the attachment of multiple items of various types including OLE objects, Web pages, images, and word processed documents. HR: Use Global Employee Numbering Enables the global sequence for employee-number generation. This sequence is shared among all business groups. To set this profile option, you run the process “Change automatic person number generation to global sequencing”. You cannot set this option in the System Profile Values window. HR: Local Nationality Use this profile to set a value for nationality. This profile option is for users of the Saudi Arabia Payroll only. The system administrator sets this option at any level of standard Security hierarchy type – Site, Application, Responsibility, and User. The system administrator must enter a nationality code, available in the user defined-lookup_type, NATIONALITY. You cannot run the payroll until you set this profile option. If you attempt to run payroll before setting this option, the application will display an error message. HR: Local or Global Name Format Determines whether the user sees person names in local or global formats. The value Local Format enables users to display names in a character set appropriate to their legislation. The value Global Format enables users in multinational enterprises, which generally use multiple character sets, to display person names in a single (typically, Western) character set. This option applies to the supplied Display Name and List Name formats, to edited versions of those formats, and to user-defined format masks. HR: Use Title in Person’s full name Enables you to remove title from a person’s full name so that it does not appear in person search lists, such as the Find window on the Person window. This user profile option is only effective when you insert new records or update existing records. To remove title from existing records without updating them you should run the Remove Title from Person’s Full Name concurrent process. HR: Supervisor Hierarchy Usage If you are using supervisor hierarchies for security within your organization, you use this profile option to specify whether the supervisor hierarchy is person-based or assignment-based. HR: Self Service HR Licensed Controls whether Self-Service HRMS (SSHR) is available. If the customer has obtained a license for SSHR, they must set this profile option to Yes at the site level. This profile option is used in SSHR. HR:Query Only Mode Set to Yes to restrict access to view-only for all HR and Payroll forms on a menu. You can set this profile for individual responsibilities or users, or at the site or application level. If you want to give query-only access to some forms and full access to other forms, set the HR:Query Only Mode profile to No and use the parameter QUERY_ONLY=YES at form function level to restrict access to individual forms. Note: You can set the parameter QUERY_ONLY=YES for a form function that also launches a task flow. In this case, specify two parameters in the Form Function window: QUERY_ONLY=YES     WORKFLOW_NAME=”task flow name” The entire task flow will be query-only, not just the first form. HR: Default Nationality Defines the default nationality for a user. When a new person is entered in the People window, the nationality entered here is automatically displayed in the Nationality field. HR: Default Full Name Format Controls the default value for the full name format. This profile option is for users of the Dutch legislation only.   I hope it will be useful for all. If you like it ,please like and share.